Contact Timeline and Available Services


If you have any questions about our services and how we can best meet your needs, please email Indra Newman at
Indra will follow up and set up an introductory consultation if desired. If in doubt, just reach out!







· Contacting our services one round of revision
· Check for clarity, grammar, style, and RFA alignment/responsiveness to critiques (resubmissions)

· Two rounds of revision
· In addition to 30-day items, check for logic/consistency of the description of proposed work and edits on ancillary documents (e.g. letters, biosketches, facilities, human subjects)

· Consists on a more involved participation on your proposal document preparation with up to three rounds of revision
· In addition to 60-day items, may include consultation meetings and help with drafting and editing various ancillary documents
· Especially recommended for complex projects (e.g., training grants, center grants, multi-center trials and career development awards) 
 *These time frames are suggested as the number of days prior to the sponsor’s deadline


Grant Proposal Editing Services

The CTSI Scientific Editing Team provides comprehensive assistance with multiple aspects of proposal preparation. We augment the assistance available to proposal writers in their home departments, by providing editing services for grant applications of all types. Our goal is to help investigators make their proposals more competitive for funding.

Our services include:

• Editing for grammar, punctuation, style, clarity, and logical flow of ideas
• Editing text for funder/mechanism guidelines
• Drafting or revising boilerplate text
• Drafting letters of support
• Training grant assistance
• Providing assistance with application revisions for resubmissions
• Drafting responses to reviewers’ comments
• Searching for potential funders
• Providing consultations for Early Career Faculty to help with proposal document planning

View more helpful tips on the various sections for your Research Grant Applications or if applying for K, take a look at our K Award Toolkit.

New! 2023 Final NIH Policy for Data Management and Sharing - Effective January 25, 2023:

Are you ready for the implementation of the changes that come with the release of the new Data Management and Sharing (DMS) policy? Please check out the following resources our team has prepared to support the transition to the new DMS plan document in preparation for grant proposals due on or after January 25th, 2023.

  • New DMS plan Resource collection: in this guide you will find a collection of helpful links to the NIH guidance on the 2023 DMS policy, including:
    • Plan and budget for the managing and sharing of data
    • Submit a DMS plan and budget request as part of grant proposals for review when applying for funding
    • Comply with the approved DMS plan
  • New DMS plan preparation FAQs: here you will find some tips to common questions, such as:
    • What does the new plan need to include?
    • How do I know if the new plan is applicable to my proposal?
    • What are the major changes coming with the 2023 DMS policy?
  • Coming soon: How to prepare the DMS plan for NIH grant proposals


NIH Biosketch

You can find biosketch instructions, templates and examples from NIH here.  

NIH has two formats for Biosketches according to the application type: 

  • Non-fellowship Biosketch: This is the biosketch format used for all grant mechanisms that are not a fellowship (not part of the “F” series). E.g. R01 and others from R series, K series, and others.
  • Fellowship biosketch: for fellowship applications and awards, which belong to the “F” series: F05, F30, F31, F32, F33 and F99/K00. 

Additional resources for biosketch preparation:

· Biosketch common mistakes and FAQs
· How to organize section B by reverse chronological order

Video Series: The NEW NIH Biosketch Format

Watch our short video series to learn tips and suggestions on how to prepare an NIH biosketch! Note that NIH frequently updates forms and instructions - visit NIH biosketch page for the latest information.

  1. New! NIH Biosketch Overview
  2. New! Biosketch: Education and Training
  3. New! NIH Biosketch Section: Personal Statement (Part 1)
  4. Coming Soon! NIH Biosketch Section: Personal Statement (Part 2)

Previous Videos:

  1. NIH Biosketch Section A: Personal Statement
  2. NIH Biosketch Section B: Positions, Scientific Appointments and Honors
  3. NIH Biosketch Section C: Contributions to Science

The NIH's FAQ page for Biosketches contains information on which format of biosketch to use, citations rules and acceptable formats, preparation of the Contribution to Science and more.
If you need help with biosketches for other types of grant proposals or other formats, please send your questions to Indra Newman at


SciENcv or Science Experts Network Curriculum Vitae is a researcher profile system available in My NCBI, for all investigators that apply for, receive or are associated with federal research funding. 
With this helpful tool, you can develop your biosketch and automatically have it formatted according to NIH guidelines.

SciENcv also helps centralize to your profile information from NCBI My Bibliography, NIH eRA Commons, NHSF FastLane and ORCID ID (now mandatory for Training grants since October 2019, and for F and for K Awards by January 25, 2020). 

For detailed instructions on how to create your biosketch using SciENcv, click here.


The ORCID ID is a persistent digital identifier that you own and control.  
Your ORCID ID distinguishes you from every other researcher. The major advantages include:

  • You can connect your ORCID ID with your professional information — affiliations, grants, publications, peer review, and more.  
  • You can use your ORCID ID to share your information with other systems, ensuring you get recognition for all your contributions, saving you time and hassle, and reducing the risk of errors.

Please note that ORCID ID is now mandatory for Training grants (since October 2019), and for F and for K Awards beginning January 25, 2020.
Register for your ORCID ID by clicking here. 


The CTSI provides boilerplate text of facilities and resources provided by the institution to assist in investigators in preparing grant applications, manuscripts, and other related documents. 

See the entire boilerplate list by logging on to our SharePoint Boilerplate collection page.  If you have updates or information that is not included, let us know at and we will update accordingly.

Internal Submission Requirements

All proposals must be submitted to the Office of Sponsored Programs through Huron Research Suite. Final proposals should be received 3 days prior to the sponsor deadline.

Cite the CTSA

Publications and other documents resulting from utilization of WF CTSI resources are required to credit the CTSA grant. Learn how to cite the CTSA.

Grant Application Sections

Below are some resources and tips to help you navigate the preparation of common sections of NIH proposals.