Scientific Editing Services

Contact Timeline and Available Services

If you have any questions about our services and how we can best meet your needs, please email Indra Newman at inewman@wakehealth.edu. Indra will follow up and set up an introductory consultation if desired. If in doubt, just reach out.

*These time frames are suggested as the number of days prior to the sponsor’s deadline

30-Days*

One round of revision
Check for clarity, grammar, style, and RFA alignment/responsiveness to critiques (resubmissions)

60-Days*

Two rounds of revision
In addition to 30-day items, check for logic/consistency of the description of proposed work and edits on ancillary documents (e.g. letters, biosketches, facilities, human subjects)

90-Days*

Consists on a more involved participation on your proposal document preparation with up to three rounds of revision
In addition to 60-day items, may include consultation meetings and help with drafting and editing various ancillary documents
Especially recommended for complex projects (e.g., training grants, center grants, multi-center trials and career development awards)

Resources

PCORI Toolkit

Receive guidance on preparing a PCORI application and how it differs from an NIH application along with watching brief videos addressing common inquiries related to PCORI research and the process of applying for funding.

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K Award Toolkit

Explore the toolkit for more information on various K award funding mechanisms, application resources, and frequently asked questions.

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Checklists

View our collection of document checklists for the human subjects study record and for R01, R21 (and R03), K series, and K12 (CTSI award) applications.

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Templates

View our collection of templates for letters of support, letter of reference with instructions (for K awards), data management and sharing plan, generic facilities and resources, K award institutional environment document, plan for enhancing diverse perspectives (PEDP) and consortium contractual arrangements

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Quick Reference Guides

View our collection of quick reference guides for how to setup the ORCID, SciENcv, and NCBI accounts, data sharing plan FAQs and resources, NIH Role Tool, how to write effectively about your mentoring team for career development awards, authorship roles tool and guidance on using AI and ChatGPT for writers and editors

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Biosketches

Coming soon by May 2025: NIH biosketch changes. Click here to view a brief guide on what you can do to prepare for the upcoming biosketch changes. Key upcoming changes to all NIH applications in 2025 are also summarized here.

NIH Biosketch

Biosketch Video Series

Access NIH biosketch instructions, templates and examples.

NIH has two formats for Biosketches according to the application type:

Non-fellowship Biosketch:

This is the biosketch format used for all grant mechanisms that are not a fellowship (not part of the "F" series). E.g. R01 and others from R series, K series, and others

Fellowship biosketch: for fellowship applications and awards, which belong to the "F" series: F05, F30, F31, F32, F33, and F99/K00.

Additional resources for biosketch preparation:

Watch our short video series to learn tips and suggestions on how to prepare an NIH biosketch! Note that NIH frequently updates forms and instructions - visit the NIH biosketch page for the latest information.

NIH Biosketch Overview
Biosketch: Education and Training
NIH Biosketch Section: Personal Statement (Part 1)
Coming Soon! NIH Biosketch Section: Personal Statement (Part 2)

Previous Videos:

The NIH's FAQ page for Biosketches contains information on which format of biosketch to use, citations rules and acceptable formats, preparation of the Contribution to Science and more. If you need help with biosketches for other types of grant proposals or other formats, please send your questions to Indra Newman at inewman@wakehealth.edu.

Boilerplates

The CTSI Scientific Editing Services Team provides boilerplate text of facilities and resources provided by the institution to assist investigators in preparing grant applications, manuscripts, and other related documents.

See the entire boilerplate list by logging on to our SharePoint Boilerplate collection page. If you have updates or information that is not included, please let us know by emailing Tracey Robertson at trrobert@wakehealth.edu and we will update accordingly.

Cite the CTSA

A key measure of a program’s productivity is its number of attributed publications. All publications, press releases, or other documents that result from the utilization of any Wake Forest CTSI resources, including the presentation of data and images acquired through CTSI programs, are required to credit the CTSI and comply with NIH Public Access Policy (submission to PubMed Central).

Examples:

CTSI Programs and Services

"The authors gratefully acknowledge use of the services and facilities of the...**, funded by the National Center for Advancing Translational Sciences (NCATS), National Institutes of Health, through Grant Award Number UM1TR004929."
**Please indicate the type of resource utilized. For example, Clinical Research Unit, Translational Imaging Shared Resource (TISR), etc.
"We would like to acknowledge the... *** of the Wake Forest Clinical and Translational Science Institute (WF CTSI), which is supported by the National Center for Advancing Translational Sciences (NCATS), National Institutes of Health, through Grant Award Number UM1TR004929."
***Please indicate the type of assistance received. For example, CRU assistance, statistical assistance, editorial assistance, etc.

K12 Scholars

"The project described was supported by the National Center for Advancing Translational Sciences, National Institutes of Health, through Grant K12TR004931. The content is solely the responsibility of the authors and does not necessarily represent the official views of the NIH."

Pilot Grant Awardees

"The project described was supported by the National Center for Advancing Translational Sciences (NCATS), National Institutes of Health, through Grant Award Number UM1TR004929. The content is solely the responsibility of the authors and does not necessarily represent the official views of the NIH."

Data Management & Sharing

2023 Final NIH Policy for Data Management & Sharing - Effective January 25, 2023

DMS Plan Resource Collection

In this guide, you will find a collection of helpful links to the NIH guidance on the 2023 DMS policy, including:

Plan and budget for the managing and sharing of data
Submit a DMS plan and budget request as part of grant proposals for review when applying for funding
Comply with the approved DMS plan

DMS Plan Preparation FAQs

Here you will find some tips for common questions, such as:

What does the new plan need to include?
How do I know if the new plan is applicable to my proposal?
What are the major changes coming with the 2023 DMS policy?

How To Prepare The DMS Plan For NIH Grant Proposals

In these slides, you will find step-by-step guidance on how to write a new DMS Plan according to the final NIH Policy effective on and after 1/25/23, including:

An overview of the DMS plan
Do's and Don'ts
Elements required to be included in the plan
Download the most recent template of the DMS plan including boilerplate language
The NIH has also posted several Sample Plans with language that may be helpful to draft your plan.
Watch a panel discussion on the 2023 Final NIH Policy for Data Management & Sharing with Wake Forest faculty Justin B. Moore, PhD and Ellen Quillen, PhD, and guest participant Sr. Scientific Writer Indra M. Newman, PhD.

Grant Application Sections

View our helpful resources and tips to help you navigate the preparation of common sections of NIH proposals.

Rigor and Reproducibility

NIH is committed to promoting the rigor of experimental design in research, and to increase the reproducibility of scientific experiments. Learn more and view tips from the NIH.

Summary (Abstract)

The NIH limits this section to 30 lines of text; other funders typically have length limits as well. Consider the Summary as your “elevator speech” to reviewers and the funder. Stress what you really want them to know about your proposal – the need for answers to a scientific question, public-health importance, or timeliness of a particular opportunity, for example. Try not to merely repeat what the Specific Aims are, since those are explained in detail elsewhere.

Be sure to mention each point you consider a strength, such as strong preliminary data, a unique animal model, or a strong investigative team. The Summary is read by all reviewers, including those not expert in the field. Keep abbreviations to a minimum and use as little jargon as possible.

Specific Aims

This page is read the most carefully by reviewers – repeated revisions are worth the trouble Remember that if the proposal changes, the Specific Aims page needs revision too. Make sure you allow time for that critical polishing phase. The budget and justification also should match the Specific Aims.

Writing Style

Some people like sentence fragments: “Aim 1: To examine the prevalence of X in a hitherto understudied group”
Some like the topic sentence format: “The primary aim of this proposal is to examine the prevalence of X in a hitherto understudied group. X is a high predictor of disease Y, and…”
But there is no one “right” approach. Writers should focus on 3 key aspects:
- Clarity
- Consistency with subsequent text
- Is it a “preview of coming attractions”? Does it whet the reader’s appetite for more?

Writing Tips

Use the full page for the Specific Aims
Include a paragraph of “Background” information – it will put the Aims into a broader context for the secondary reviewer
A well-designed figure on this page (e.g. logic model or proposed mechanism of action) can be effective
The context (e.g. gaps in knowledge, hypotheses) can precede the Aims, or follow them to segue into the “Significance” section

Significance and Innovation

Keep “Significance” and “Innovation” brief – about ¾ page together. Review Tips on Significance and Innovation from the NIAID.

Significance

Explains the importance of the problem or critical barrier to progress in the field that the proposed project addresses.
Explains how the proposed project will improve scientific knowledge, technical capability, and/or clinical practice in one or more broad fields.
Describes how the concepts, methods, technologies, treatments, services, or preventative interventions that drive this field will be changed if the proposed aims are achieved.

Innovation

Explains how the application challenges and seeks to shift current research or clinical practice paradigms.
Describes any novel theoretical concepts, approaches or methodologies, instrumentation or intervention(s) to be developed or used, and any advantage over existing methodologies, instrumentation or intervention(s).
Explains any refinements, improvements, or new applications of theoretical concepts, approaches or methodologies, instrumentation or interventions.
It is reasonable that a pilot or proof-of-principle project (e.g., NIH R03 or R21) can have 2 or 3 points of innovation. More than that will strain the reviewers’ credulity.

Research Plan or Approach

Aim for 4/6 pages (NIH R03 or R21), or 10/12 pages (NIH R01), to be the “Approach” section. The NIH offers phenomenal guidance that is germane to any proposal topic.

Reviewers decide a proposal’s fate based on details in the Approach. Make sure you have enough room to satisfy their curiosity.

Other

Resource Sharing Plan

Your application may need to include a Resource Sharing plan if you are creating model organisms, plan to have a repository of final research data, or will generate data or other information related to genome-wide association studies. If so, describe your plan or plans in this section. It does not count against the page limits for the Research Strategy section, and is uploaded separately when you submit your application. Review the NIH policies on resource sharing.

Samples of Other Sections of Applications

Regulatory

Quick Links

Sponsored Research

Quick Links

Helpful Resources

Scientific Editing Services Providing guidance and support for developing competitive grant proposals.

Services

Contact Timeline and Available Services

30-Days*

60-Days*

90-Days*

Resources

Biosketches

NIH Biosketch

Biosketch Video Series

Additional resources for biosketch preparation:

Previous Videos:

Boilerplates

Cite the CTSA

CTSI Programs and Services

K12 Scholars

Pilot Grant Awardees

Data Management & Sharing

DMS Plan Resource Collection

DMS Plan Preparation FAQs

How To Prepare The DMS Plan For NIH Grant Proposals

Grant Application Sections

Rigor and Reproducibility

Summary (Abstract)

Specific Aims

Significance and Innovation

Research Plan or Approach

Other