ClinCard ImageClinCard is a form of subject reimbursement, similar to a Visa or MasterCard debit card that can be used by departments to provide to research participants with compensation or reimbursement. Study teams will provide the ClinCards directly to the research participants and will utilize the web-based system to electronically issue payments onto the card.  


  • If the participant payments for your study are funded by Industry:
    • You will need to budget an additional $5 per subject stipend in the payment schedule to account for the cost of ClinCard (card fees and load fees).  Please see example below:
 Screening Baseline  Week 2   Month 1  Month 2 End of
 Subject Stipend  $50.00  $100.00  $25.00  $25.00  $25.00  $25.00
 ClinCard Fee  $5.00  $5.00  $5.00  $5.00  $5.00  $5.00
Direct Cost  $55.00  $105.00  $30.00  $30.00  $30.00  $30.00
F&A (28%)  $15.40  $29.40  $8.40  $8.40  $8.40  $8.40
Total Cost  $70.40  $134.40  $38.40  $38.40  $38.40  $38.40
  • If the participant payments for your study are funded by Non-Industry (NIH, Foundation, WFBMC pilot, WFBMC Department):
    • The institution will absorb the cost (card fees and the load fees) associated with the ClinCards.  No additional budgeting is required.


Funding Process

Funding Process

Training Documentation

How to Enroll in ClinCard Training

How to Bookmark ClinCard Single Sign-on

ClinCard User Miscellaneous Documents

ClinCard Study Team Checklist

ClinCard Quick Reference Guide—Approver Role

ClinCard Quick Reference Guide—Site Coordinator

ClinCard FAQ