Participant Recruitment Toolbox

The Participant Recruitment Team aims to help study teams set and achieve realistic recruitment goals utilizing the following CTSI Resources. Researchers can request services using the CTSI Service Request Form.

  • Translational Data Warehouse (i2b2) is a database of patients with records in WakeOne. Use study inclusion/exclusion criteria for grants, feasibility assessments, IRB-approved PHI recruitment reports, chart reviews, etc. The system can be used by anybody with completed CITI training.
  • Be Involved is the official WFBH study advertising website where researchers can publish enrolling studies so people in the community can: 1) search for eligible studies, 2) submit information requests, and 3) register to receive new study alerts. Researchers can advertise the study profile to drive users to the site where they can submit information requests. Learn more about the Be Involved process: Review the Be Involved educational module here. 
  • Advertisement Design and Marketing is a collection of services that increase study awareness. In design, we can provide feedback on ads such as reading level, use of images to reach target audience, IRB guidelines for approval (see page 113), and Creative Communication guidelines for approval. In marketing, we can send study Be Involved links and flyers for posting to our contacts for the eBulletin, Community Engagement Facebook, and WFBH Social Media outlets. Externally, we can provide a contact list for local advertising mediums.
  • Recruitment Information requests cover a broad range of recruitment-related information or assistance. Common requests are: 1) requests for CTSI-collected enrollment data being used for reviews, and 2) assistance in posting studies on ResearchMatch which is a national platform that connects researchers with potential participants interested in research.
  • Recruitment Plan Consultation is in-person meeting to discuss recruitment needs. These needs include but are not limited to determining: recruitment rates, enrollment feasibility, eligibility requirements, physicians with referring potential, needed inter-departmental services, and advertising materials and methods.