The Participant Recruitment Team aims to help study teams set and achieve realistic recruitment goals utilizing the following CTSI Resources. Researchers can request services using the CTSI Service Request Form.
- Translational Data Warehouse (i2b2) is a database of patients with records in WakeOne. Use study inclusion/exclusion criteria for grants, feasibility assessments, IRB-approved PHI recruitment reports, chart reviews, etc. The system can be used by anybody with completed CITI training.
- Be Involved is the official WFBH study advertising website where researchers can publish enrolling studies so people in the community can: 1) search for eligible studies, 2) submit information requests, and 3) register to receive new study alerts. Researchers can advertise the study profile to drive users to the site where they can submit information requests. Learn more about the Be Involved process: Review the Be Involved educational module here.
- Advertisement Design and Marketing is a collection of services that increase study awareness. In design, we can provide feedback on ads such as reading level, use of images to reach target audience, IRB guidelines for approval (see page 113), and Creative Communication guidelines for approval. In marketing, we can send study Be Involved links and flyers for posting to our contacts for the eBulletin, Community Engagement Facebook, and WFBH Social Media outlets. Externally, we can provide a contact list for local advertising mediums.
- Recruitment Information requests cover a broad range of recruitment-related information or assistance. Common requests are: 1) requests for CTSI-collected enrollment data being used for reviews, and 2) assistance in posting studies on ResearchMatch which is a national platform that connects researchers with potential participants interested in research.
- Recruitment Plan Consultation is in-person meeting to discuss recruitment needs. These needs include but are not limited to determining: recruitment rates, enrollment feasibility, eligibility requirements, physicians with referring potential, needed inter-departmental services, and advertising materials and methods.
Sponsor Resources has the ability to be the most useful in recruitment. Ask your sponsor about additional resources that can be leveraged for research studies such as standardize labels and letters for mailings or funding for staff dedicated to recruitment.
WakeOne Support has the ability to place Best Practice Alert on patient records to notify WakeOne users when an eligible participant visits their location. Requires MRN list.
The Integrating Special Populations Program provides the following services for recruiting children, older adults, and non-English speakers: consultations, funding vouchers, language services, and research participant navigation. Contact Mariana Pardy at firstname.lastname@example.org for more information.
CTSI Hub Liaison Team provides access to the Trial Innovation Network Recruitment Innovation Center which can provide services such as cohort assessment, feasibility assessment, community engagement studio, and recruitment planning materials.
Recruitment Best Practices Training can be provided by the Recruitment Project Manager in CTSI, if staff needs participant recruitment training.
Communications provides approval to place IRB-approved printed materials across the health system such as elevators, brochure stands, bulletin boards, and poster boards.
Communication, Marketing, and Media allows researchers to host at WFBH-sponsored event booths such as Race for the Cure, El Buen Camino, and the Winston-Salem Open, where study advertising materials can be circulated and discussed with attendants.