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Managing IACUC Protocols

Prior to IACUC protocol approval, you and your staff must be enrolled in the WFU Occupational Health Program for Animal Workers based on your exposure to animals.

To get set up in the electronic IACUC system, contact Miranda Moore (mlmoore@wakehealth.edu or 336-716-3540). Log in to eIACUC to access submission deadlines, the Research Training presentation, and other protocol guidance. 

For training on the electronic IACUC system, contact MJ Fitzgerald (mjfitzge@wakehealth.edu or 336-716-3407).

Prior to IACUC protocol approval, you and your staff must be enrolled in the WFU Occupational Health Program for Animal Workers based on your exposure to animals. Contact Miranda Moore (mlmoore@wakehealth.edu or 336-716-3540).

IACUC inspections are conducted twice a year as mandated by federal regulation (see USDA or NIH). 

IACUC members visit areas where animals are housed and animal ‘activities’ are performed.  The term activity is used broadly and includes essentially any use from surgery to behavioral tasks to simple physical exams.  

Our friendly inspectors are looking for potential deviations from standards of care and use, as described in the Animal Welfare Act, the Guide for the Care and Use of Laboratory AnimalsWF IACUC Standard Operating Procedures, or your IACUC protocol. A significant deviation, which is rare, would entail an immediate health or safety risk to an animal or personnel working with them.  All others are considered potential minor deviations, usually in the form of drift away from best practice that should be redirected back to standard. All deviations are given a date by which corrections should be made.

Communication about deviations noted by inspection teams and how you will correct them come primarily via an electronic system. For specific questions, contact staff in the IACUC or Oversight & Outreach.

References


2016 Protocol Submission Deadlines
2017 Protocol Submission Deadlines

Standard Protocols

  • Reviewed monthly
  • Submission deadline is the first Friday each month.
  • Median turnaround is about 30 days.

Eligibility: All protocols. Used particularly for complex or invasive projects.

Rapid Review

  • Rolling Submission
  • Median turnaround is about 15 days.

Eligibility: Non-invasive or low risk protocols. Industry-sponsored research or JIT awards requiring a fast turnaround. Contact the IACUC directors for more information.

Amendment Review

  • Rolling Submission
  • Amendments for personnel changes and procedural changes are handled separately.
  • Median turnaround for personnel amendments is 2 days. However, all Occupational Health and training requirements must be completed prior to approval.
  • Median turnaround for procedural amendment is 7 days.
  • Expedited amendment review may be available for extenuating circumstances. Contact the IACUC directors for more information.

Continuing Review

  • Occurs at first and second anniversary of protocol approval
  • Research teams are prompted via email for submission.

Three-year de novo Review

  • Per US federal regulation, an IACUC protocol cannot last longer than three years.
  • Projects must resubmit a new protocol to continue beyond three years.
  • Approved protocols may be cloned for resubmission. Contact the IACUC directors for more information.